Job Details

Division AVI Head Office

Minimum experience Internship

Company primary industry Consumer Goods

Job functional area

Administrative Contract term12 months

Job Description

An exciting opportunity exists for a Human Resources Intern at AVI  in Bryanston, Johannesburg.  The purpose of the role is to assist and support HR and Line Management through effective and efficient HR Administration and services.   

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Line Manager: HR Manager

Job Specification:

Key Performance Areas:

Attraction and Retention:

• Assistance with interviews
• Scheduling a comprehensive HR induction and liaising with line management to prepare job specific induction
• Compiling and updating the Induction Manual for all new engagements
• Informing all relevant stakeholders of the new engagements
• Conduct follow up interviews (where relevant) at the end of induction and provide a trend analysis with HR or schedule follow up interviews for the relevant HR Manager
• Liaise with Recruitment regarding the Administering of pre-employment checks for employees as well as manage the logistics of a new starter
• Assist line managers with on-boarding of successful candidates and take-one documentation specific to each business unit
• Update & maintain new starter tracker and co-ordinate on-boarding
• Prepare relevant documentation in advance of appointments
• Draft letter of appointments

Employee Relations:

• Ensure accurate record keeping of IR matters
• Assistance in coordinating all grievance and IR procedures
• Assist the HR team with Employee Relations matters as and when required.
• Follow up with line managers on outstanding investigation processes.
• Update the IR log with Disciplinary Cases

 HR Administration:

• Assistance with all HR Payroll Administration
• Advise Payroll of any changes to employee details and information where required
• Administer Acknowledgement of Debt forms and submit to Payroll
• Sending all HR related documentation to Scanning in Payroll
• Ensure personnel disciplinary files are properly maintained and secured (ensure confidentiality of files)
• Maintaining the notice boards within the various allocated areas i.e. HR information and Job Vacancies, Birthdays
• Filing and record keeping of HR documentation as required
• Ensuring the logistics regarding HR interventions and meetings are efficiently organized.
• Assist with arranging of HR events
• Updating organograms

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Reporting:

• Providing and collating data for HR and ad hoc reporting
• Assist with annual processes and performance management
• Provide parties timeously with the relevant and accurate HR documentation with regard to performance management and appraisals.
• Assist with HR projects

Benefits Administration:

• Assistance in the administration of all employee benefits i.e. Provident Fund, Pension Fund, Medical Aid, IOD, Death, Funeral, Disability, Incapacity etc

Engagements:

• Ensure accurate employment packs (Take on forms, employment contracts etc.) are signed and maintained.
• Send all employment packs to Payroll on SharePoint

Changes:

• Ensure accurate letters are signed.
• Send all employment packs to Payroll on SharePoint

Terminations:

• Ensure all termination packs are submitted to SharePoint
• Submit all original Provident Fund withdrawal forms to SharePoint
• Assistance in conducting exit interviews

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 Learning and Development Administration

• Track and submit all Business Units training initiatives to L&D Training and Events;
• Assist with submission of Workplace Skills Plan (WSP); Annual Training Report (ATR); and Employment Equity Plans;
• Co-ordinate and track all Educational Assistance Process and Workflows.
• Co-ordinate training and induction sessions;
• Address general training queries received from management and employees
• Provide parties timeously with the relevant and accurate HR documentation by compiling data for training activities.
• Track and co-ordinate graduate and Learnership;
• Assistance with completing Attendance Registers
• Booking of venues / catering for training
• Notifying individuals of training

Minimum Requirements:

Experience:                                                                   

• No experience required

Qualifications:

• National Diploma or Bachelors degree in HR Management / Psychology / Industrial Psychology
• Honours / Masters will be a strong advantage

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 Additional Requirements:

• Computer literacy (MS Office) and Outlook
• Basic knowledge of HR Practices
• Basic knowledge of interviewing skills
• Knowledge of labour legislation (i.e. Basic Conditions of Employment, Labour relations, Skills Development, South African Qualifications Authority)

Competencies:

• Analyse and solve problems
• Communicate Clearly
• Plan and Strategize ahead
• Build and use key relationships
• Innovate and Create
• Work with others
• Organise
• Attention to detail