Office Admin Jobs


(Fixed term contract of 12 months)

SALARY : R151 884 – R178 917 per annum (Level 04), (annual salary plus 37% in lieu of
service benefits)
CENTRE : Head Office: Bhisho

REQUIREMENTS : National Senior Certificate/ Grade 12 with no experience. Experience in data
capturing post Matric Qualification in

office administration, secretariat and data
capturing will be an added advantage. Competences: A good understanding of
appropriate computerised systems and

packages; a basic knowledge of
spreadsheets and Databases. Proven computer literacy (MS Office). Skills:
Interpersonal; Communication skills

(Verbal & Written); Numeracy & Literacy.
DUTIES : Preparation, compilation, sorting, capturing and management of data of beneficiary

information in Isiqalo Youth Fund and other related Youth Development
Programmes. Verifying all necessary documents attached to the application form;

collecting and receiving application forms from districts for evaluation; checking the
accuracy of data submitted by applicants and providing guidance where necessary;

liaise with applicants on any information pertaining the application; Controlling and
capturing of beneficiary information capturing of data from various source

documents into the computer system for storage, processing and management
purposes. Capture and store data from available records in the required formats

e.g., databases, table, spreadsheets, log sheets, etc.; Review and validate all data
from the records; Submit data of all applications received; Keep and maintain

records and files: Establish relevant databases, e.g., beneficiaries of Isiqalo Youth
Fund, SMME Development Programmes, unemployed youth, etc. Make regular

backups of databases and information on youth development in the province.
Update registers and statistics. Ensure records and files are properly sorted and

secured; Provide information to components when needed. Provide any other office
duties; process and consolidate information/ complaints or any specific

relation to data collected.
ENQUIRIES : Ms N. Mafu at 082 562 2347/Mr N. Mhlawuli at 076 783 6993/Ms Nomthandazo
Xesha at 060 584 4059


(Fixed term contract of 5 years)
SALARY : R151 884 – R178 917 per annum (Level 04), (plus 37% in lieu of service benefits)

Head Office: KWT
REQUIREMENTS : National Senior Certificate/ Grade 12 with no experience, knowledge of records/

documents management, a file plan, mail and courier service procedures.
Knowledge the National Archives and Records Service Act (NARSA). Knowledge

of electronic document and records management system (EDRMS). Computer
literacy (including word document, excel, power-point).

DUTIES : Render an effective filing and record management service. File and retrieve files
on-site and off-site storage. Control

movement of files and access to files. Index,
scanning, faxing. Photocopying. Reload franking machine, register priority mail,
receive and date stamp invoices and .

forward to finance. Register supply of files to
officials and maintain register of files opened and make follow up if the file is not
returned back to Registry after the due

date. Issue reference no according to the
approved file plan. Attend to clients enquiries; assist in the absence of the
supervisor. Perform any other

administrative tasks as requested by the supervisor.
ENQUIRIES : Ms N. Mafu at 082 562 2347/Mr N. Mhlawuli at 076 783 6993/Ms Nomthandazo
Xesha at 060 584 4059

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