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ADMINISTRATIVE OFFICER

POST 20/13 : ADMINISTRATIVE OFFICER REF NO: 3/2/1/2023/421

Directorate: Rural Development
SALARY: R294 321 per annum (Level 07)
CENTRE : Limpopo (Polokwane)

REQUIREMENTS :

Applicants must be in possession of a Grade 12 Certificate and National
Diploma in Public Administration / Public Management / Business
Administration / Business Management. Minimum of 1-year experience in
administration environment. Job-related knowledge: Public Service Regulation,
Financial procedures, Treasury Regulations, Basic Accounting System (BAS)
and Logistical Information System (LOGIS). Job-related skills: Computer
literacy, interpersonal skills, organizing and planning skills, communication
skills (written and verbal), analytical skills, problem-solving skills, and financial
management skills.

ADMINISTRATIVE OFFICER DUTIES :

Render financial management services. Facilitate, plan, oversee, and drive the
timely and accurate preparation of the annual budget in line with Public Finance
Management Act (PFMA), Treasury Regulations, Strategic priorities weekly /
monthly / quarterly. Compile Demand Management Plan (DMP), Medium Term
Expenditure Framework (MTEF), Adjustment Estimates (AE) and Estimated
National Expenditure (ENE). Oversee effective, efficient, and economical
utilization of funds.

Document and communicate procedures for accessing and
shifting funds. Coordinate budgeting, audit, and financial functions.
Administer Subsistence and Travel claims and other related expenditures.
Administer the procurement of goods and services.

Compile and maintain the demand Management Plan. Facilitate supply chain management services.
Facilitate monthly, quarterly, and annual reporting on supply chain management-related matters. Control over safekeeping, utilization, and maintenance of all assets. Ensure proper administration of sourcing and evaluation of quotations. Capture goods and services on the system (LOGIS, etc).

Administrative officer Handles queries from internal and external clients relating to supply chain matters. Render general
office support services. Supervise, motivate, and develop staff through individual performance agreements. Provide assistance in the development and/or review of the operational plan.

Compile various submissions/memoranda and responses. Attend to queries from Internal Audit. Administer leave forms / attend to queries. Make travel/conference bookings and confirmations. Provide secretariat services. Provide records keeping. Checking draft minutes for accuracy against recording or notes. Administer assets. Maintain asset register. Liaise with asset unit during asset verification. Manage
outgoing and ongoing assets. Allocate equipment to officials.


ENQUIRIES: Mr. LS Mahasha Tel No: (015) 495 1956

APPLICATIONS FOR ADMINISTRATIVE OFFICER:

Applications can be submitted by post to: Private Bag X9312, Polokwane, 0700
or hand delivered during office hours to 61 Biccard Street, Polokwane, 0700.
NOTE: African, Coloured, Indian, and White Males and African, Coloured, Indian and
White Females and Persons with disabilities are encouraged to apply for ADMINISTRATIVE OFFICER Position.

It is the Department’s intention to promote equity (race, gender, and disability) through the filling of this
post with a candidate whose transfer/promotion/appointment will promote representativity in line with
the numeric targets as contained in our Employment Equity plan.

APPLICATIONS: Chief Director Provincial Operations: Private Bag X5012, Kimberley, 8301
or hand deliver at Laboria House, c/o Pniel & Compound Street, Kimberley.
FOR ATTENTION : Sub-directorate: Deputy Director: Human Resources Management

CLOSING DATE: 26 June 2023 at 16:00

NOTE : Instruction: Applications quoting the relevant reference number must be
submitted on the new form Z83, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. We will not consider applications that have been received using the incorrect application for employment (old Z83).

Each application for employment form must be fully completed, initialed, and signed by the applicant. Failure to fully complete, initial, and sign this form may lead to disqualification of the application during the selection process. All fields of Sections A, B, C, and D of the Z83 must be completed in
full. Section E, F, G (Due to the limited space on the Z83 it is acceptable for applicants to indicate refer to CV or see attached. We require a recently updated comprehensive CV (with detailed previous experience).

The questions related to conditions that prevent re-appointment under Part F must be answered. Only shortlisted candidates will need to submit certified copies of qualifications and other related documents on or before the day of the interview, as communicated by Human Resources. These qualifications and documents must align with the requirements stated in the advertisement. The foreign qualification must be accompanied by an evaluation report issued by the South African Qualification Authority (SAQA) (only when shortlisted).

Applicants who do not comply with the abovementioned instructions/ requirements, as well as applications received late will not be considered.

The Department does not accept applications via email or fax. Not submitting all the requested documents will result in us not considering the application. Correspondence will be limited to short-listed candidates only. If we have not contacted you within eight (8) weeks after the closing date of this advertisement, please assume that your application has been unsuccessful. We will subject suitable candidates to a personnel suitability check, which includes conducting criminal record checks, citizenship verification, credit record checks, qualification verification, and employment verification.

The Department reserves the right not to make any appointment(s) to the above post. The employer will expect the successful candidate to sign a performance agreement. The Department is an equal opportunity affirmative action employer. The Employment Equity Plan of the Department shall inform the employment decision. It is the Department’s intention to promote equity (race, gender, and disability) through the filling of this post(s)

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