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SECRETARY TO THE DEPUTY PRINCIPAL (X2 POSTS)

POST 26/57 : SECRETARY TO THE DEPUTY PRINCIPAL (X2 POSTS)
SALARY : R202 233 per annum (Level 05)
CENTRE : Central Office, Vryheid, Secretary to the Deputy Principal: Finance Ref No:
MTC/PPN/8/2023
Central Office, Vryheid, Secretary to the Deputy Principal: Registration
Services Ref No: MTC/PPN/9/2023

REQUIREMENTS :

Grade 12/ NCV Level 4 in Office Administration.

Skills: Customer care, counselling / problem solving, database management, telephone etiquette, innovative and creative thinking, patience, planning and organizing, reading, operating equipment, basic written communication, people management, office management and administration, analytical, computer literacy, disciplined. TVET experience within the office environment will be an added advantage.

SECRETARY DUTIES :

Provide secretariat/ receptionist support services to the manager. This will inter alia entail the following: Receives telephone calls and refers the calls to the correct role players if not meant for the relevant manager. Records appointments and events in the diary of the manager. Type documents for the
manager on a word processor. Operate office equipment like scanner and photocopiers. Provide a clerical support services to the manager. This includes, liaises with travel agencies to make travel arrangements. Checks the arrangements when the relevant documents are received. Arranges meetings and events for the manager and the staff in the unit.

Processes the travel and subsistence claims for the unit. Processes all invoices that emanate from the activities of the work of the manager. Records basic minutes of the meetings of the manager where required. Drafts routine correspondence and reports. Does filing of documents for the manager and the unit where required. Administers matters like the leave registers and telephone accounts. Receives, records and distributes all incoming and outgoing documents. Handles the procurement of standard items like stationery, refreshments etc. Collects all relevant documents to enable the line manager to prepare for meetings. Remains up to date with regard to prescripts/ policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the manager.

This would include the following:

Studies the relevant public service and departmental prescripts/ policies and other documents to ensure that the application thereof is understood properly. Remains abreast with the procedures and processes that apply in the office of the manager.

ENQUIRIES : Mr SC Hadebe/ Mr LV Khathi / Mr LK Mthethwa Tel No: (034) 980 1010

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