Government Jobs

Registry Clerk

Position: Registry Clerk (Ref No: 2023/299/OCJ)

Salary: R202,321 – R235,611 per annum. The successful candidate will be required to sign a performance agreement.

Centre: National Office: Midrand

The Office of the Chief Justice is seeking a dedicated Registry Clerk to join our team at the National Office in Midrand. If you’re passionate about maintaining accurate records and ensuring the efficient flow of information, we encourage you to apply.

Requirements:

  • Matric Certificate
  • One (1) year experience in the registry/records environment will be an added advantage
  • Understanding of the National Archives Act and Regulations
  • Understanding of the legislative framework governing the Public Service
  • Knowledge of storage and retrieval procedures in terms of the working environment
  • Understanding of the work in registry
  • Knowledge of Batho Pele Principles

Skills and Competencies:

  • Communication (written and verbal)
  • Interpersonal relations
  • Computer literacy (MS Office)
  • Time Management
  • Planning and organizing skills
  • Report writing skills
  • Ability to work under pressure
  • Ability to work independently
  • Flexible
  • Ambition
  • Confidentiality

Duties:

  • Provide registry services within the Office of the Chief Justice
  • Render an effective filing and record management service
  • Open and close files according to record classification system
  • Perform filing/storage, tracing (electronically/manually), and retrieval of documents and files
  • Receive and register hand-delivered mails/files
  • Handle incoming and outgoing correspondence; receive all mail and couriers
  • Sort, register, and dispatch mail
  • Distribute notices on registry issues
  • Process documents for archiving and disposal
  • Arrange and package files for archives and distribution
  • Maintain records for archived documents
  • Manage departmental records and filing systems
  • Record receipt files and protection records and ensure correct filing
  • Maintain all related records and all submissions in the register
  • Attend to queries relating to registry services

Enquiries:

  • Technical Related Enquiries: Mr L Masia, Tel No: (010) 493 2532
  • HR Related Enquiries: Mr A Khadambi, Tel No: (010) 493 2527

Application Instructions

National Office: Midrand:

  • Submit applications quoting the relevant reference number to:
    The Director: Human Resources, Office of the Chief Justice,
    Private Bag X10, Marshalltown, 2107
  • Alternatively, hand deliver applications to the Office of the Chief Justice, Human Resource Management, 188, 14th Road, Noordwyk, Midrand, 1685.

Closing Date: 08 September 2023

Note:

  • All applications must be submitted on a NEW Z83 form, which can be downloaded from www.judiciary.org.za or www.dpsa.gov.za/dpsa2g/vacancies.asp, or obtained from any Public Service Department.
  • Applications should be accompanied by a recent comprehensive CV, contactable referees (telephone numbers and email addresses must be indicated).
  • Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources.
  • Each application form must be fully completed, duly signed, and initialed by the applicant.
  • Failure to fully complete, sign, and initial the application form will lead to disqualification during the selection process.
  • Applications on the old Z83 form will not be considered.
  • Foreign qualifications must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
  • Dual citizenship holders must provide a Police Clearance certificate from their country of origin when shortlisted.
  • Non-South African citizens must submit proof of South African permanent residence when shortlisted.
  • Successful candidates will undergo personnel suitability checks including criminal record, financial checks, qualification verification, citizenship checks, reference checks, and employment verification.

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