Government Jobs

Administrative Assistant

Position: Administrative Assistant
Reference Number: DT 40/2023
Salary: R241,485 per annum (Level 06)
Location: Pretoria


  • Grade 12 certificate or equivalent qualifications from a training course.
  • 1-2 years of experience in an Administrative Environment.
  • Proficient telephone etiquette.
  • Strong organizational skills.
  • Basic written communication skills.
  • Ability to act with tact and discretion.
  • Language skills and the ability to communicate effectively with individuals at different levels and from diverse backgrounds.

Administrative Assistant Duties:

  • Prepare and maintain the year plan or calendar for the Chief Directorate.
  • Organize logistical arrangements for directorate’s meetings, events, and workshops, including venues, equipment, and refreshments.
  • Process order forms/order numbers for workshops, catering, conferences, and departmental entertainment.
  • Administer safekeeping of delivered and received goods.
  • Receive clients from reception and direct them to the relevant boardroom, venue, or office.
  • Make bookings for flights, accommodation, and car rental following departmental policies and procedures.
  • Prepare and process travel documents.
  • Bind documents for management meetings.
  • Provide administrative support.
  • Administer telephone accounts, salary slips, sundry payments, mail register, and the receipt and registration of documents.
  • Keep and maintain leave records, asset registers, and procure assets/equipment.
  • Manage boardrooms (where relevant).
  • Handle general phone lines and mail delivery.
  • Compile quarterly delegation reports on all approvals made by Directors.
  • Manage printer contracts (where relevant).
  • Compile stakeholder contact lists for the Director.
  • Process claims, including S&T, cellphone claims, and ADSL claims, and submit them for approval and forwarding to finance for payment.
  • Follow up with finance on payments.
  • Manage petty cash in accordance with policy and procedures.
  • Process all invoices and ensure proper record-keeping of expenditure documents.
  • Procure standard items like stationery and refreshments.
  • Liaise with supply chain for procurement of goods and services.
  • Manage document management, including receiving, recording, and distributing incoming and outgoing documents.
  • Ensure safekeeping of information, documents, order forms, and invoices.
  • Track hardcopy documents for the Manager.
  • Record and circulate documents relevant to the manager.
  • Properly follow up on outstanding tasks.
  • Adhere to the record management policy and procedure manual.
  • Comply with the record disposal system.
  • Compile and update the delegation register.
  • File, store, retrieve, and secure files/documents in line with the Departmental Central Filing system/requirements.
  • Maintain records of all files, documents, and provide original/copy to the registry.
  • Update the filing system regularly.

Enquiries: Ms. E. Moswete
Tel No: (012) 444 6519


EE Requirements: Preference will be given to Coloured Male and White Male Candidates.

. For more details on the pre-entry course visit: By
applying for this post, you are consenting to the Department of Tourism processing
your personal information subject to POPIA.

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