POST 20/262: ADMINISTRATION OFFICER: MEDICAL RECORDS MANAGEMENT REF
NO: PHOLO 2023/05/05 (X1 POST)
Directorate Patient Affairs
Re-advertisement employees who previously applied are encouraged to reapply
SALARY: R294 321 – R343 815 per annum, (plus benefits)
CENTRE: Pholosong Regional Hospital
REQUIREMENTS:
Grade 12 with 5 years experience in documents and Record Management or Grade 12 with National Diploma/Degree in relevant administration qualification with 3 years experience in Records/Archives Management. Skills: Excellent verbal and written communication skills. Good interpersonal relations skills and ability to work under pressure and meet deadlines.
Be computer literate, and have communication and organizational/administrative skills. Knowledge of the Promotion of Administrative Justice Act, Promotion of Access to Information Act, Popia Act and all applicable governmental prescripts and legislations. Ability to maintain good record keeping (electronic and manual).
ADMINISTRATION OFFICER DUTIES :
Ensure an efficient and effective booking system throughout the clinical business. Assist with the administration and implementation of PAIA in the department. Manage both PAIA Office and Medical Records staff. Monitor all PAIA requests and adhere to PAIA SOP.
Facilitate awareness sessions forPAIA/PAJA/POPIA/MISS and National Archives Act in the hospital. Supervise staff and monitor their performance. Develop a monthly section 32 report. Manage and maintain the confidentiality of documents efficiently and effectively. File documents in a way, which is orderly and enables easy access toinformation.
Supervise the processing and process for archiving and Disposal of medical records. Compile monthly statistics and any other administrative duties as delegated from time to time by authorized personnel. Responsible for supervision of staff including training, performance management, and
development, leave management, staff attendance, employee wellness, and application of disciplinary procedures.
ENQUIRIES: Mr. J.M. Segabutla Tel No: (011) 812 5170
APPLICATIONS: Applications should be hand delivered to Pholosong Hospital between 8 am and
3 pm on Ground Floor, Human Resource Offices Nurses Residence. The
Assistant Director: Human Resource Department, Pholosong Hospital, 1067
Ndaba Street Tsakane Brakpan, Private Bag X4, Brakpan, 1550. No faxed or
emailed applications will be considered.
NOTE:
Applications must be submitted on form Z83 Fully completed, obtainable from any Public Service or on the internet at www.dpsa.gov.za/documents. Only shortlisted candidates will submit certified copies of original educational qualification certificates, ID documents,s and Driver’s licenses (where applicable)
and relevant council registration certificate and proof of current registration.
Relevant service certificates. If you have not been contacted within three (3) months after the closing date, please accept that your application was unsuccessful. Candidates will be subjected to Personnel Suitability Checks (PSC) – Verification (Reference checks- Provide at least 3 of which one must be immediate supervisor, identity verification, qualifications verification, criminal record checks, credit/financial stability checks, and employment verification).
The recommended candidate is subjected to medical surveillance as required by the Occupational Health and Safety Act, Act 5/1993. The Gauteng Department of Health is guided by the principles of Employment Equity; therefore, all the appointment 146 will be made in accordance with the Employment Equity target of the department. People with disability are encouraged to apply.
CLOSING DATE: 26 June 2023
