Job Title: Personal Assistant, C2
Division: Klipspruit Colliery
Company: Seriti
Location: Phola Plant, Mpumalanga
Job Type: Permanent
Job Posted: 27 July 2023
Closing Date: 10 August 2023
Reference Number: KPS054/23GS
Job Functional Area: Administrative
Minimum Experience: Associate
Company Primary Industry: Mining and Metals
Job Description:
Seriti is seeking a Personal Assistant (C2) to provide secretarial, clerical, and administrative support to ensure safe, effective, and efficient Operations services at the Phola Plant in Mpumalanga.
Key Responsibilities:
- Handle administrative processes and queries with accuracy and quality.
- Review and distribute communications from the operations teams.
- Execute clerical duties efficiently and on time.
- Maintain an effective document management and control system.
- Coordinate office services such as personnel, housekeeping, and budget preparation.
- Oversee plant laundry and office cleaning services.
- Organize team functions, events, and site visits, including bookings and catering.
- Properly refer, follow up, and resolve queries to prevent escalation.
- Generate accurate reports and distribute correspondence promptly.
- Manage purchasing, collection, and maintenance of office inventory, including safety gifts and initiatives.
- Create and process purchase requisitions and invoices on time.
- Handle travel arrangements.
- Participate in and support community projects.
- Arrange high-level visits.
- Manage the General Manager’s calendar.
- Maintain confidentiality regarding all documentation, invitations, and discussions.
- Manage office stock levels, including stationery, IT, and general supplies.
- Take and distribute effective minutes of meetings.
- Keep records of spend and consumption.
- Ensure office safety and act as the COVID officer for the area of responsibility.
- Manage leave rosters.
- Assist in maintaining office asset registers and coordinating repairs to the office area.
- Coordinate and administer approved WhatsApp groups.
- Implement an efficient diary management system.
- Schedule and manage internal and external meetings, considering venue, travel, and meeting intervals.
- Coordinate accurate arrangements for local and overseas travel.
- Arrange accommodation and entertainment for company visitors.
- Interact continuously with clients, customers, and vendors.
- Cultivate good relations with internal and external stakeholders.
Requirements:
- Grade 12 or equivalent qualification.
- Certificate/Diploma in Office Administration or a related field.
- 2 years of relevant experience in an office administration environment.
- Computer literacy (MS Office).
- Proficient in written and oral English language.
- Administration and data capturing skills.
- Business writing skills.
- Ability to handle pressure, be innovative, and self-start.
- In possession of or able to obtain a Certificate of Fitness.
- Valid K53 driver’s license.
Advantageous:
- Understanding of SAGE, SAP, and X-Time.
- Basic knowledge of payroll rules and conditions of employment for various employee categories.
If you meet the requirements and are interested in the position, please apply using Google Chrome as your default browser to enable the attachment of documents. Submit a CV with certified copies (certification within a 3-month period) of relevant qualifications, along with your ID document and valid driver’s license. Appointments will be made in line with Employment Equity targets. While all applicants will be thanked for their interest, only shortlisted candidates will be contacted. Unsuccessful applications should consider the process concluded if not responded to within 30 days of the closing date.
